Short answer: Choose named recipients and the minimum access they need.
Try these steps
- Open the document’s Share options and review the link’s current audience.
- Prefer specific people rather than an anyone link for non-public material. Choose view or edit deliberately.
- Review access afterward and remove access that is no longer needed using your organization’s process.
When to ask for help
Your tenant may restrict external sharing. Check with the data owner before granting access.
Learn more
Learn more: read this article — Microsoft: Share OneDrive files and folders. Menu names and available features can vary by device, software version and account type.
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